2.0 CPE How to compensate employees for the hours spent traveling on business is becoming one of the major concerns of the payroll department today. Many recent changes in federal and state wage and hour rules as well as economic pressures on employers and employees alike can create a situation that can practically invite noncompliance lawsuits-especially if the travel time results in overtime being owed to the employee.
But it isn’t just the DOL that is interested in travel pay. The IRS also has strict regulations on when employees can be paid for travel expenses without it being considered wages. Does the company use the per diem method to reimburse employees or the accountable plan method? Or do you even need to have a method when it comes to reimbursing employees for travel expenses?
This course discusses the rules and regulations that must be followed when paying an employee for travel pay. It includes what is travel pay, best practices for handling the payments, how it affects overtime calculations and what is required on the state level. It also discusses the requirements for taxing travel expenses under IRS rules.
Course Key Concepts: Payroll, travel pay, per diems, accountable plan, nonaccountable plan, travel reimbursements, overtime.
Learning Objectives
- Explore travel pay requirements under the Fair Labor Standards Act (FLSA) and state wage hour laws
- Discover payroll best practices for paying travel pay correctly
- Identify how travel pay affects overtime calculations and the travel pay differences for exempt and nonexempt employees
- Recognize the Internal Revenue Service (IRS) requirements for travel pay including:
- Per diems
- Accountable and nonaccountable plan
Last updated/reviewed: March 18, 2024
77 Reviews (294 ratings)
Reviews
Anonymous
(VP, WFM and BusTech)
This course provided an excellent overview of travel pay requirements, including concise, easy-to-understand examples for a vast array of scenarios. The presenter was engaging and thorough, and did an amazing job capturing key concepts in the supporting materials she provided. I'll retain the supporting materials for future reference - thank you!
Anna Poselenova
( at Junior's)
I really enjoyed this course presented by Vicki Lambert. Travel pay is a complex subject and can be confusing. Vicki not only walks you through the information but also makes plenty of examples and comments outside the slides to make the information easier to understand. I strongly recommend taking this class.
Katie Broderick
(Payroll Manager at O.C. Tanner)
This was a great course on laws and regulations of travel pay. Vicki did a great job covering a lot of information and providing specific examples regarding when different travel rules apply. The slides and related material will be nice to have as a reference when unusual situations come up.
Anonymous
(Anonymous)
The course is very informative and packed with a lot of information. There's a great deal of travel pay rules and regulations that I didn't know existed. Very well-presented, professor did a good job with examples and kept you engaged all the way. Great job!
Anonymous
(Internal Auditor)
This topic will help you navigate the complexities of travel payments and avoid situations that could lead to non-compliance and even lawsuits. Be sure to also consider state-level requirements. Good luck with your work!
Michelle Mohn
(Payroll Manager NA at Brightpath Kids)
I absolutely love Ms. Lambert's training webinars! It is very clear and concise regarding travel pay (as much as can be for a general overview). I would recommend this webinar for anyone either brand new or as a review!
Tammie Laurito
( at Diocese of St. Petersburg)
Very good overall review of how to handle travel pay. I think some people don't realize how complicated paying employees things like travel pay correctly can be. I'll definitely keep the handouts from this course!
Anonymous
(Director)
There are a lot of rules which make it a difficult area to readily understand. The course gives a good idea of the complexity of this area and how most to adequately deal with it at your business.
Margo Palmer
( at NA)
As a new area of subject matter, this course was very interesting to me. The instructor seemed to be very knowledgeable about the topic. I plan to take more of her courses in the future.
Cammy Dollins
(Payroll Coordinator at Laclede Electric Cooperative)
This was a very informative course. Travel pay is more complex than I realized. This course would be beneficial to officers of a corporation, or anyone in payroll or human resources.
DAN ZOU
(Payroll manager at Sinopro International Resources Inc.)
I love this lesson because The rules are simple, but widely ignored. Stay in your lane. Don't drive over the centre line, drift from side to side. Vicki gave me perfect explanations.
Scott Anderton
(CFO at HCA)
Vicki is a good communicator and kept me engaged for the full course. I came away with many good things to think about as I ask my employees to travel for work purposes.
Anonymous
(Controller)
very helpful overview of the travel pay. I learned a lot that I wasn't aware of before. I am now a more informed finance professional because of this course. thank you!
Anonymous
(Payroll Specialist)
Great lecturer, great topic! Vicki was an expert and was very informative. I'm glad she went over exception states and varying examples as they were very helpful.
Anonymous
(Payroll)
I leaned more about travel pay and tax reporting requirements.I especially learned the differences for travel pay with regards to non exempt vs exempt employees
Anonymous
(Internal Audit)
Good overview of a topic I knew little about. The course provided some good reference information for looking up HR considerations and laws during an audit.
Anonymous
()
This course was very informative. Vicki did a great job of providing examples and explaining the various laws regarding reimbursement of travel expenses.
Angel Kanonik
(Senior Human Resources Systems Analyst at DHL)
I find travel pay is one of the harder areas of pay to determine. The instructor is SO good with her examples, it really makes it easier to understand.
Tiffany Miller
( at ADP)
Another great course. All payroll professionals must have a full understanding of accountable versus non accountable plans. Great refresher course.
Suzanne Hill
( at CheckWise Payroll LLC)
Travel pay is complicated, and this course helps understand the relationship between federal and state laws. I have saved PDFs for future reference!
Anonymous
(Senior Payroll Associate)
Instructor always provides clear explanations and examples whatever course she is teaching, and this course is no exception. Definitely recommend!
Maria Lydia Aurora Ganac
( at Roth Staffing)
Great clarification of the Travel Pay, especially with the Accountable and Non-Accountable plans. It can be so easy to disregard or misinterpret.
Anonymous
()
Vicki is awesome! I love taking her courses and always learn so much. I love the detail she provides at both the federal and state level.
Anonymous
()
Excellent instructor. She is knowledgeable and passionate about her topic and it shows. I look forward to additional courses from her.
Anonymous
(Sr. Payroll Coordinator)
Gave great examples of travel pay situations that come up and how to handle them. Included resources for referencing travel guidelines.
Katie Silver
(Payroll Manager, CPP at Breslow Starling)
Good info on traveling and when/how to pay and tax. I believe some of the info in the webinar is outdated but the basics are covered.
Debra Brockman
( at Cox Automotive)
This speaker always delivers great content and a digestible format. This was a lot of material, so thankful we get those powerpoints!
Stephen Leitz
(Owner and Founder at Workforce 2080 LLC)
Great class and definitely provided me a better understanding of what would be compensable or non-compensable time for traveling.
Anonymous
(HR Director)
This course was great! The details about non exempt vs exempt and accountable plans vs non accountable plans was very helpful.
Anonymous
()
A well laid out and thorough course. It is very helpful information. The instructor is always solid and clear to understand.
Catherine Bullock
( at Catherine Bullock CPA)
Course is quite old and should be updated. Also a lot of time was spent on topics that don’t apply to very many companies.
Anonymous
(Payroll Specialist)
Thanks for another good session that covers travel pay. This will definitely help as we review our policy and make updates.
Anonymous
()
Presentation of content was well paced and helpful, even to those not directly involved in the payroll function
Anonymous
(Card Program Administrator)
Very enjoyable and well presented. Makes one aware of all of the legal aspect of reimbursing travel expenses.
Tory Dolecek
( at Advansix Inc.)
Great course. Not a fun topic but it does add confusion to our employees so this was very helpful. Thanks!
Dinita Wilbourn
( at Turnitin, LLC)
Course provides a brief overview of FOH, Per Diems, allowances, home -work travel, and many other things.
Anonymous
(Owner)
Detailed and informative course with plenty of examples to illustrate application of laws into practice.
Celeste Houston
(VP of Payoll at Stratus.hr)
This had a lot of good information. I enjoy this speaker and the detail and insight she provides.
Anonymous
(Payroll & Benefits Specialist)
Truly enjoy all the webinars from Vicky. This one was just another great refresher on travel pay.
Debbie Hannon
(Consultant at PTG)
Excellent speaker/presentation. All of Vicki's presentations have been very informative and clear.
KIM MILLER
( at Miller's Mowing & More)
This webinar is alot of information to take in. Great speaker. This information is very useful.
Anonymous
(CPA)
This course was well prepared and well presented with excellent insights and practical examples.
Travel pay is very complex, and this course really provides great details on how to navigate it!
Anonymous
(Payroll Analyst)
This is a very interesting and useful course on what is included and excluded from travel pay.
Anonymous
(Financial Controller)
Very helpful information! Will be using this to update travel policies in our work environment.
Anonymous
(Payroll Consultant)
Very Good Information to have and stay current with laws and regulations regarding travel pay
Anonymous
(Sr Payroll Specialist)
This webinar was extremly helpful. I was able to freshen up on my travel pay knowledge.
Lisa Buchanan
(Business Analyst at iSolved)
I love the courses taught by Vicki. She explains things so clearly, more so than most.
Anonymous
()
Lots of good information here. The presentation and slides were clear and informative.
Dan Marlow
(Owner at Valor Business Services, LLC)
I do not have any comments on this course.
I do not have any comments on this course.
Anonymous
(Sr. Accounting Manager)
Good in depth overview of the key areas with employee travel. I liked the examples.
Anonymous
()
Good information. This can be a tricky area to navigate. Well put together course.
Anonymous
()
I highly recommend this class. Vicky’s examples are easy to follow and understand.
Anonymous
(Senior Payroll Specialist)
Valuable information for travel pay. It can get confusing, this is a good summary.
Anonymous
(Payroll Specialist)
As always Vicki does an excellent job in explaining and gives plenty of examples.
Anonymous
(ESR)
Excellent overview of travel pay. Instructor very knowledgeable about the topic.
Anonymous
()
Very well presented. It clarified when/what compensation applies to travel pay.
Anonymous
()
Overall good content and helpful information. This is a good refresher course.
Anonymous
(Payroll Administrator)
Excellent material on a very difficult topic. Vicki explains it very well.
Anonymous
(Payroll Administrator)
Loved this course. I learned a lot of things I did not know. Great course
Anonymous
(Payroll Training Manager)
very informative and full of good examples to help you relate to reality.
Nicole Battle
( at WSSC Water)
Very good information. I will definitely refer to the material if needed.
Anonymous
()
The course covers a wide range of travel and payroll accounting issues.
Allison Justice
( at ADP)
good course, informative and contains important federal and state laws
Anonymous
()
The course had a lot of good information and was very well presented.
Anonymous
(Payroll Manager)
Travel is always confusing, but this has been a helpful presentation.
Anonymous
(payroll mgr)
Great course! Very informative, will be a go to for a good resource.
Anonymous
(Payroll and Benefits Manager)
great course as always. great content. thank you very much Vicki
Erika Iben
( at Cast and Crew Payroll)
Fascinating differences between state and federal law. Thank you
Anonymous
()
This was a useful course and the presenter is easy to listen to.
Amanda Hamner
( at ADP)
Thank you for the information. #FPCreceritificationsinprogress!
Norma Orozco
( at ADP)
This was a good refresher for me. I recommend this course.
Anonymous
()
Informative class. This will be useful for work purposes.
Anonymous
(Sr Manager, Payroll & HRIS)
Great course on travel pay. Very good reference material.
Susan Cypert
(Accounting Position at Currently Seeking)
Ms. Lambert always gives very clear and precise lessons.
Paula Neher
(Lead Accountant I at Pioneer Natural Resources)
Good refresher class for payroll professionals and HR.
Anonymous
(VP)
Excellent course, great instructor. Great information.
Prerequisites
Course Complexity: Intermediate
No advanced preparation or prerequisites are required for this course.
No advanced preparation or prerequisites are required for this course.
Education Provider Information
Company:
Illumeo, Inc., 75 East Santa Clara St., Suite 1215, San Jose, CA
95113
Contact:
For more information regarding this course, including complaint and
cancellation policies, please contact our offices at (408) 400- 3993 or send an e-mail to
.
Vicki LambertCertified Payroll Professional, CPP
About Illumeo
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- Email: info@illumeo.com
- Phone: 408-400-3993
- Adress: 1608 W Campbell
- Av #221, Campbell, CA 95008
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