In this purchase order training course we learn what “No PO, No Pay” means and why companies are moving to this model. We explore the benefits of using Purchase Orders (PO) for goods and services and identify how Purchase Orders can be created for facility, utility and telecommunication costs and identify the key components of a Purchase Order and how they can be used to post costs more timely and to track spend.

We also explore the difference between 2-way and 3-way match and learn how to leverage Purchase Orders to monitor spend and when to determine if budgeted amounts can be or need to be adjusted. In addition we learn the benefits of “Return to Vendor” policies and procedures.

Change management is key in implementing any new policy.  We discover the steps needed to communicate a “No PO, No Pay” policy to vendors and to any employees who may place an order with a vendor.

A “No PO, No Pay” policy comes with strong terms and conditions.  We explore these together to ensure ongoing compliance and success in your Accounts Payable organization. 

Course Series

This course is included in the following series:

5 CoursesProcure to Pay Purchasing

  1. Procure to Pay Work Stream
  2. No PO, No Pay – Can It Work for Your Organization?
  3. The Vendor Master – Creating A Solid Foundation for Accounts Payable Processing
  4. Strengthening Vendor Relationships - Steps That Can Be Taken by Accounts Payable
  5. The Benefits of Reconciling Purchase Order Goods Receipts Not Yet Invoiced

4 CoursesAccounts Payable Automation

  1. What to Consider in an Accounts Payable Workflow Solution
  2. Selecting an Accounts Payable Automation Provider
  3. No PO, No Pay – Can It Work for Your Organization?
  4. Creating an Accounts Payable Documentation Management Policy
Learning Objectives
  • Identify the definition of “No PO, No Pay”
  • Explore the advantages of using Purchase Orders (PO) to order goods and services and to track spend
  • Identify the key components of a Purchase Order
  • Explore the difference between 2-way and 3-way PO matching
  • Explore other terms and some of the conditions for a successful “No PO, No Pay” policy implementation
Last updated/reviewed: March 11, 2024

Included In Certifications

This course is included in the following Certification Programs:

13 CoursesAccounts Payable Certification

  1. Accounts Payable - Learn the Terminology
  2. Procure to Pay Work Stream
  3. A Deep Dive into the Responsibilities of Accounts Payable Operations
  4. Understanding Non-Purchase Order (PO) Invoice Transactions
  5. Understanding Purchase Order (PO) Invoice Transactions
  6. The Vendor Master – Creating A Solid Foundation for Accounts Payable Processing
  7. No PO, No Pay – Can It Work for Your Organization?
  8. Payment Process: Selection, Review, Approval, Release
  9. The Benefits of Reconciling Purchase Order Goods Receipts Not Yet Invoiced
  10. Strengthening Vendor Relationships - Steps That Can Be Taken by Accounts Payable
  11. The Basics of 1099's
  12. Creating an Accounts Payable Documentation Management Policy
  13. The Basics of Automation for Accounts Payable (AP) Specialists

16 CoursesAccounts Payable Management Certification

  1. Accounts Payable - Learn the Terminology
  2. A Deep Dive into the Responsibilities of Accounts Payable Operations
  3. The Vendor Master – Creating A Solid Foundation for Accounts Payable Processing
  4. The Basics of 1099's
  5. Prioritizing Accounts Payable Workload - Divide and Conquer
  6. Strengthening Vendor Relationships - Steps That Can Be Taken by Accounts Payable
  7. The Benefits of Reconciling Purchase Order Goods Receipts Not Yet Invoiced
  8. Reconciling Aged Open Payables and Outstanding Checks
  9. Benefits of An Accounts Payable Recovery Audit
  10. No PO, No Pay – Can It Work for Your Organization?
  11. What to Consider in an Accounts Payable Workflow Solution
  12. Creating an Accounts Payable Documentation Management Policy
  13. Communicating the Role of Accounts Payable to Others
  14. Justifying and Presenting the Needs of Accounts Payable Operations
  15. The Basics of Project Management for Accounts Payable
  16. KPIs and Metrics for Accounts Payable Manual Processes
43 Reviews (189 ratings)

Reviews

5
Anonymous Author
Was a useful course. Loved the short presentation & Slides
5
Anonymous Author
The course was very relevant for my overall goal of learning more about the benefits of a No PO No Pay policy. The company that I work for is currently implementing this policy and the course furthered my comprehension of what to expect and provided detail benefits to AP, procurement, inventory and the overall benefits to the company. Great class and I highly recommend it.
5
Anonymous Author
This explains the No PO, No Pay philosophy very well and makes it much easier to process and track. I'm not sure why any organization wouldn't switch to this method, especially if they have late payments and frustration trying to track down information about an invoice in order to pay it to the vendor.
4
Anonymous Author
The information in this lesson was basic knowledge which is a good thing as it reenforces the AP process, however the exam questions, I don't know if they are difficult to understand due to the wording of if I'm analyzing the questions too much...Not liking the exam questioning format thus far...
4
Anonymous Author
The course was a good overview of how to design and establish a No PO No pay procurement program. It went into many of the challenges and ways to overcome them, and also touched on how technology can further enable the success of the program and improve efficiency.
3
Anonymous Author
This course was very helpful. It was contained details about Purchase Orders and the No PO, No Pay policies that a company may use. The benefits of this policy are a way to help lower costs and have a better system in place.
5
Anonymous Author
Very informative class on NO PO NO PAY. The course is full of good examples and the presenter speaks clearly and gives a summary which helps reinforce the materials. I would recommend to anyone who works in purchasing.
4
Member's Profile
I have taken a couple of courses that Anne has presented on and she is very thorough and knowledgeable. Lots of great information to consider when deciding on a PO system for Accounts Payable processing
5
Member's Profile
Super informative lesson! Surely suggested ideas for new processes to incorporate into my AP's daily functions going forward. Forever grateful for this knowledge!
4
Anonymous Author
Course instructor provided detailed information about the No PO No Pay policy. It was a good reminder if the process and the benefits derived from it.
5
Anonymous Author
Helpful course for those that are new to the procure to pay cycle. Helpful in knowing how to control spend and avoid issues with vendors. Recommended!
3
Anonymous Author
The test was mostly about reading through the double-negative exceptions and similar nonsense. It did little to assess knowledge of the subject.
4
Anonymous Author
I'm not really involved in purchasing, but this course provided a god overview of those instances in which a purchase order is helpful, and why.
4
Anonymous Author
Once again, very thorough content within this course. Slight summary from previous courses, but overall very well thought out. Thank you!
4
Member's Profile
I liked how the concept was simply framed and discussed. The course provided basic, practical information in an understandable format
4
Member's Profile
An interesting concept,that I think most AP personnel could jump on board with. One maybe worth bringing up to Administration.
4
Anonymous Author
slides could be more graphical, because there is too much inofrmation to read along with teacher giving a lot of info too.
4
Member's Profile
would have liked to hear more "best practices" and when things go wrong as well as how to get people to adopt the policy.
5
Member's Profile
Good basic information - I'd love to share this with others from work. We are moving to a No PO, No Pay policy soon.
5
Member's Profile
This course was very effective at delivering the ideas needed to be a more effective leader, and professional.
4
Anonymous Author
I found this course to be very informative. I learned about the many benefits of creating Purchase Orders.
5
Member's Profile
This was a fantastic overview of a purchase order process/policy, the benefits, and tips for implementing.
3
Anonymous Author
Course recommended some useful steps that can be implemented to redece & control "no PO" purchasing.
4
Member's Profile
Seemed a bit repetitive. Think the no PO no pay concept would have been easily explained one time.
5
Anonymous Author
Good information supplied in this course. Great to keep as reference material for future use.
4
Member's Profile
good overview with details as reminder in setting up practical policies for implementation.
5
Member's Profile
Good explanation of a no PO no PAY policy. Helpful in understanding various AP processes.
5
Anonymous Author
the materials and the topic is good. the final exam is really tricky. overall very good.
3
Anonymous Author
Change Management was a good topic to cover when establishing this as a new procedure.
5
Anonymous Author
I learned several processes that I may talk with our CFO regarding implementation.
5
Anonymous Author
This class was very helpful to me understanding why PO are so important.
5
Anonymous Author
A very good, logical overview of the benefits of a No Po, No Pay policy.
5
Anonymous Author
The information presented in this course is very thorough and helpful.
4
Anonymous Author
I really do not have anything to say about this course, pretty basic.
4
Member's Profile
This Course is good. I recommend all users to go through this course
5
Member's Profile
The exam was a little difficult and it coincide with the material.
5
Anonymous Author
This course was very informative and I would definitely recommend!
5
Member's Profile
Great little intro course on a topic one doesn't learn in school.
5
Member's Profile
Straight forward. Direct and clearly communicated. Great job!
5
Anonymous Author
Course was well done and easy to follow with specific examples
3
Member's Profile
GREAT GREAT GREAT GREAT GREAT GREAT GREAT GREAT GREAT COURSE
4
Member's Profile
Very good course and something to consider. Thank you
4
Member's Profile
Good refresher for basic AP principles
show all reviews
Prerequisites
Course Complexity: Intermediate

No Advanced Preparation or Prerequisites are needed for this course. However, it is recommended to take the following courses prior to completing this one: "Procure to Pay Work Stream" and "A Deep Dive into the Responsibilities of Accounts Payable Operations".

Education Provider Information
Company: Illumeo, Inc., 75 East Santa Clara St., Suite 1215, San Jose, CA 95113
Contact: For more information regarding this course, including complaint and cancellation policies, please contact our offices at (408) 400- 3993 or send an e-mail to .
Instructor for this course
  Course Overview CPE
Course Syllabus
INTRODUCTION and OVERVIEW
  Introduction to No PO, No Pay3:47
No PO, No Pay
  What is "No PO, No Pay"?5:18
  The Purchase Order (PO)8:47
  Quick Review of Accounts Payable11:02
  The Benefits of No PO, No Pay8:50
CONCLUSION
  The Procure to Pay Work Stream and Conclusion 3:09
Continuous Play
  No PO, No Pay40:53
SUPPORTING MATERIALS
  Slides: No PO, No Pay PDF
  No PO, No Pay Glossary/IndexPDF
REVIEW and TEST
  REVIEW QUESTIONSquiz
 FINAL EXAMexam