Excel Shortcut

Cheat Sheet

 Excel Shortcut Cheat SheetHere's a cheat sheet of the top 100 Excel shortcuts categorized by different areas of usage for Windows (with Mac equivalents where applicable). You can use this for faster navigation and productivity in Excel.

All Excel shortcuts are divided into categories including;

  • General Excel Shortcuts

  • Navigation Shortcuts

  • Data Entry & Editing Shortcuts

  • Formula Shortcuts

  • Formatting Shortcuts

  • Selection & Highlighting Shortcuts

  • Worksheet Shortcuts 

  • Pivot Table Shortcuts 

  • Excel Charts Shortcuts

  • Additional Shortcuts

You can download a PDF file of these shortcuts by clicking this link: https://app.box.com/s/u1anjl6caf3fn6k27e788g4i1howaaqt

Excel Shortcuts

General Shortcuts


Description

Shortcut

Create a new workbook -

Ctrl + N

Open an existing workbook -

Ctrl + O

Save the workbook -

Ctrl + S

Print the workbook -

Ctrl + P

Close the current workbook -

Ctrl + W

Copy selected cells -

Ctrl + C

Cut selected cells -

Ctrl + X

Paste copied/cut cells -

Ctrl + V

Undo last action -

Ctrl + Z

Redo last undone action -

Ctrl + Y

Open Find and Replace dialog (Find tab) -

Ctrl + F

Open Find and Replace dialog (Replace tab)-

Ctrl + H

Select all cells in the current sheet -

Ctrl + A

Apply or remove bold formatting -

Ctrl + B

Apply or remove italic formatting -

Ctrl + I

Apply or remove underline formatting -

Ctrl + U

Show or hide the Ribbon -

Ctrl + F1

Open the Format Cells dialog -

Ctrl + Shift + F

Navigation Shortcuts


Description

Shortcut

Move one cell up, down, left, or right - 

Arrow Keys

Move to the edge of data region (up/down/left/right)-

Ctrl + Arrow Key

Select cells in the direction of arrow-

Shift + Arrow Key

Move to the beginning of the worksheet -

Ctrl + Home

Move to the last cell with data -

Ctrl + End

Move one screen up -

Page Up

Move one screen down -

Page Down

Move one screen to the left -

Alt + Page Up

Move one screen to the right -

Alt + Page Down

Go to a specific cell -

F5

Open the Go To dialog box -

Ctrl + G

Data Entry and Editing


Description

Shortcut

Edit the active cell

F2

Fill down from the cell above

Ctrl + D

Fill right from the cell on the left

Ctrl + R

Fill selected cells with the current entry

Ctrl + Enter

Start a new line within a cell

Alt + Enter

Insert the current date

Ctrl + ; (semicolon)

Insert the current time

Ctrl + Shift + : (colon)

Delete selected cells/rows/columns

Ctrl + - (minus)

Insert cells/rows/columns

Ctrl + Shift + + (plus)

Toggle AutoFilter for the table

Ctrl + Shift + L

Formula Shortcuts


Description

Shortcut

Start a formula

= (equal sign)

Insert the SUM function

Alt + = (equals)

Enter an array formula

Ctrl + Shift + Enter

Toggle showing formulas in cells

Ctrl + ` (backtick)

Expand or collapse the formula bar

Ctrl + Shift + U

Calculate all worksheets

F9

Calculate the active worksheet

Shift + F9

Open the Insert Function dialog

Alt + M + F

Go to the cell that a formula refers to

Ctrl + [

Go to cells that reference the current cell

Ctrl + ]

Formatting Shortcuts


Description

Shortcut

Open the Format Cells dialog

Ctrl + 1

Apply currency format

Ctrl + Shift + $

Apply percentage format

Ctrl + Shift + %

Apply date format (dd-mm-yyyy)

Ctrl + Shift + #

Apply time format (hh

AM/PM)

Ctrl + Shift + @

Apply exponential number format

Ctrl + Shift + ^

Apply a border around the selected cells

Ctrl + Shift + &

Remove the border from the selected cells

Ctrl + Shift + _

Apply general number format

Ctrl + Shift + ~

Open the Fill Color dropdown

Alt + H + H

Open the Font dropdown

Alt + H + F

Selection and Highlighting


Description

Shortcut

Select the entire row

Shift + Space

Select the entire column

Ctrl + Space

Select the entire worksheet

Ctrl + Shift + Space

Select to the edge of the data region

Ctrl + Shift + Arrow Key

Add to the selection

Shift + F8

Select the entire worksheet

Ctrl + A (twice)

Worksheet Shortcuts


Description

Shortcut

Move to the next worksheet

Ctrl + Page Down

Move to the previous worksheet

Ctrl + Page Up

Insert a new worksheet

Shift + F11

Hide the selected rows

Ctrl + 9

Hide the selected columns

Ctrl + 0

Unhide hidden rows

Ctrl + Shift + 9

Unhide hidden columns

Ctrl + Shift + 0

PivotTable Shortcuts


Description

Shortcut

Open the Create PivotTable dialog

Alt + N + V

Select the entire PivotTable

Alt + J + T

Expand the selected item in a PivotTable

Alt + Shift + Right Arrow

Collapse the selected item in a PivotTable

Alt + Shift + Left Arrow

Refresh the PivotTable

Alt + F5

Refresh all PivotTables in the workbook

Ctrl + Alt + F5

Working with Charts


Description

Shortcut

Create a chart with the selected data

F11

Create an embedded chart with the selected data

Alt + F1

Open the Chart Tools

Alt + J + C

Create a chart title using the labels in the selection

Ctrl + Shift + F3

Open the list of chart elements

Alt + Down Arrow

Miscellaneous Shortcuts


Description

Shortcut

Open the Spelling check

F7

Open the Paste Special dialog

Alt + E + S

AutoFit column width

Alt + H + O + I

Open the Remove Duplicates dialog

Alt + A + M

Insert a hyperlink

Ctrl + K

These shortcuts can help significantly speed up your workflow when using Excel, especially when you are working on large datasets or performing repetitive tasks.

FileSize
Excel Shortcuts.pdf452.25 KB